R&R projects are submitted, prioritized, and funded through the following processes.
Projects must first be eligible for the R&R Program to be considered. Eligible projects:
Projects can be submitted by Campus Planning and Facilities Management (CPFM) and Environmental Health and Safety (EHS) employees. Schools and colleges should contact Project Management and Construction Services (PMCS) for assistance with submitting projects.
To request use of R&R funds for your project, you must submit the:
We recommend that you include photos and any relevant backup documents with your submission. This form initiates the prioritization process, which determines when the project may be funded. Once use of R&R funds is approved, your project manager must submit the:
More information about the process is discussed below.
In order to make well-informed decisions, the R&R Prioritization Committee consists of representatives from various departments, including Facilities Operations and Maintenance, Utilities and Energy Management, Environmental Health and Safety, and Project Management and Construction Services.
The prioritization process is based on an analytical hierarchy consisting of nine criteria:
These criteria are used to rank each project, which helps determine when the project will be funded.
The Prioritization Committee meets monthly to review and prioritize all submissions received by that month's communicated deadline. Within two days of the committee meeting the submitter will receive notification whether the project will be funded immediately (unscheduled) or placed on the five-year plan. If funded immediately, the communication will also include the next steps required to complete the process.
Two funding avenues are used by the R&R program:
This funding consists of projects on the program's five-year plan (PDF). The plan is broken down into five fiscal years. The current fiscal year plan is not subject to change. However, the following four fiscal years are subject to change, based on the ranking of new projects or if the client requests the project be delayed until another fiscal year. Depending on the scope and schedule of the project, funding may be released in phases. It may be phased over multiple fiscal years or phased within one fiscal year.
This funding is for projects identified throughout each fiscal year that:
There are two methods for receiving R&R funds:
For more information, contact Program Coordinator Brandy Hamblet.