Event & Moving Services (EMS) provides event-related support and inventory to university events occurring on and off campus. We stock a large variety of event inventory that is available to our customers and set up by our team. Get more information on Event Support services below.
Event Support
Event & Moving Services provides support to events of multiple sizes, whether a small retirement ceremony, or something much larger like commencement or convocation ceremonies. Event support is provided by a collaborative team, including EMS, the Facilities Service Center, the Custodial Services Division, the Zero Waste Program, the Solid Waste & Recycling Team from Facilities Services, and the Carpentry and Electrical shops from Construction Services.
For more information on charges related to our services, visit the Rates, Terms & Conditions, and Service Delivery page.
The following are the services and inventory available for your special event on a first-come, first-served basis:
- Cleaning Services
- Construction Services (such as carpentry and electrical)
- Set-up and break-down of event inventory
- Solid Waste, Recycling and Compost collection
Learn how to make your events zero waste
Left: The tower lit up orange for Commencement. Top Right: Event & Moving Services team inspects an event set-up in FC5 for our Director's all-hands meeting. Bottom Right: Event & Moving Services employees pick up tables and chairs from a pre-Commencement dinner at the turtle pond.
Event Requests
Use the form below as a resource to assist you with all the additional details that come with planning an event. For more information contact the Facilities Service Center at 512-471-2020.
Quick Guide to Event Support
Requesting Event Support
To request services or inventory for your event, please complete an online Event Planning Request form.
Submit your request as early as possible in your planning process because our services are available on a first-come, first-served basis, and event inventory quantities are limited. Be as specific as possible about the details of your event and event-support needs. To request assistance with planning your event or move, contact the Facilities Service Center at 512-471-2020 or email us. To track the status of requests in UT Works, view the "Approval" tab of the request. If a request results in the creation of a work order, the status of the work order can be viewed on the "AiM" tab. (Open, Canceled, or Work Complete)
Events Terms and Conditions
Facilities Services established Terms & Conditions (T&C) for its services to better align customer expectations with the services we provide and improve our operations so we can offer the best possible experience to our clients. Download the Events T&C (PDF).
The Facilities Service Center (FSC) also developed a process map for event requests, which illustrates how the terms and conditions affect the event request process. Download the Events Terms & Conditions FSC Process Flow.
Event Inventory
Below is a photo gallery featuring a selection of items available for your event including banners, chairs, coat racks, easels, lecterns/podiums, miscellaneous items, silk plants*, privacy screens, staging/risers, tables, table cloths/skirts, and waste containers.
Photo Gallery
