Event Support & Moving Services

Event & Moving Services (EMS) provides event-related support and equipment to university events occurring on and off campus. We stock a large variety of event equipment that is available to our customers and setup by our team. Get more information on Event Support services below.

EMS services also include performing a wide variety of moves (office, lab equipment, specimen collections, etc.). You can get more information on our Moving Services page.

Event Support

Event & Moving Services provides support to events of all sizes, whether a small retirement ceremony, or something much larger like Explore UT, commencement, or convocation ceremonies. Event support is provided by a collaborative team, including EMS, the Facilities Service Center, the Custodial Services Division, the Zero Waste Program, the Solid Waste & Recycling Team from Facilities Services, and the Carpentry and Electrical shops from Construction Services.

The following are the services and inventory available for your special event on a first-come, first-served basis:

• Cleaning
• Carpentry
• Electrical
• Set-up and take-down of event inventory
• Refuse collection

LIBS-EMS-Collage

Left: The tower lit up orange for the 2019 Commencement graduation ceremony. Top Right: Roy Mack, Supervisor of Event & Moving Services, inspects an event set-up in FC5 for our Director's all-hands meeting. Bottom Right: Event & Moving Services employees pick up tables and chairs from a pre-commencement dinner at the turtle pond.

Quick Guide to Event Support

Requesting Event Support

To request services or inventory for your event, please complete an online Event Planning Request form.

Submit your request as early as possible in your planning process because our services are available on a first-come, first-served basis, and event inventory quantities are limited. Be as specific as possible about the details of your event and event-support needs.

To request assistance with planning your event or move, contact the Facilities Service Center at 512-471-2020 or email us. You may check the status of your request in WORQS by reading the "Requestor Profile" page.

Events Terms and Conditions

Facilities Services established Terms & Conditions (T&C) for its services to better align customer expectations with the services we provide and improve our operations so we can offer the best possible experience to our clients. Download the Events T&C (PDF). (Revised and announced on Feb. 1, 2023. Read our email.)

The Facilities Service Center (FSC) also developed a process map for event requests, which illustrates how the terms and conditions affect the event request process. Download the Events Terms & Conditions FSC Process Flow.

Event Inventory

Below is a photo gallery featuring a selection of items available for your event including banners, chairs, coat racks, easels, lecterns/podiums, miscellaneous items, silk plants*, privacy screens, staging/risers, tables, table cloths/skirts, and waste containers.