Event & Moving Services (EMS) is a 16-person team, led by Roy Mack, that provides event-related support and equipment to university events occurring on and off campus. We stock a large variety of event equipment that is available to our customers with the use of our manpower. Get more information on Event Support services below.
EMS services also include performing a wide variety of moves (office, lab equipment, specimen collections, etc.). You can get more information on our Moving Services page.
Event Support is provided by a collaborative team of facilities staff, including EMS, the Facilities Service Center, Custodial Services, Solid Waste & Recycling from Facilities Services, and the Carpentry and Electrical shops from Project Management & Construction Services. We coordinate all these efforts on your behalf.
The following are the services and inventory available for your special event on a first-come, first-served basis:
- Set-up and take-down of event inventory
- Refuse collection
Quick Guide to Event Support
- Requesting Event Support
To request services or inventory for your event, please complete an online Event Planning Request form.
- How to Request Assistance
To request assistance with planning your event or move, contact the Facilities Service Center at 512-471-2020 or email us. You may check the status of your request in WORQS by reading the "Requestor Profile" page.
Submit your request as early as possible in your planning process because our services are available on a first-come, first-served basis, and event inventory quantities are limited. Be as specific as possible about the details of your event and event-support needs.
- Events Terms and Conditions
Facilities Services established Terms & Conditions (T&C) for its services to better align customer expectations with the services we provide and improve our operations so we can offer the best possible experience to our clients. Establishing T&C is a best practice in the service industry. Download the Events T&C (PDF). The Facilities Service Center (FSC) also developed a process map for event requests, which illustrates how the terms and conditions affect the event request process. Download the Events Terms & Conditions FSC Process Flow.
Event Rental Inventory
Below is a photo gallery featuring a selection of items available to rent for your event including banners, chairs, coat racks, easels, lecterns/podiums, miscellaneous items, *silk plants, privacy screens, staging/risers, tables, table cloths/skirts, and waste containers.
* Silk plants are for indoor use only. Clients are responsible for lost or damaged plants.